Global Payroll

Global payroll is the term for centrally processing the calculations and subsequent payment of employee wages, tax, and social security contributions across multiple countries worldwide. This includes paying salaries, tracking employee working hours, managing time off, and ensuring compliance with local employment laws across multiple countries and regions.

So, global payroll is often seen as a burden for growing businesses. There are plenty of potential pitfalls and severe penalties when things do go wrong. The differences in regional requirements complicate the process – with compliant solutions needing to satisfy local laws, while also attempting to standardise the process across multiple teams.

Mauve Group is here to manage the end-to-end process, via a fully managed solution. When you outsource to our global payroll service, there’s no need to set up a local payroll department in each jurisdiction or invest in specific payroll software.

If you already have workers in multiple countries, you’ll be aware of the complexities involved when ensuring standardisation, compliance, and service levels across various jurisdictions.

Mauve Group specialises in taking care of tax issues, local customs, and legal concerns – all via a dedicated account manager, who is responsible for making sure your workers are paid accurately, on time, and in line with tax, social security, and other statutory requirements.

Our global payroll solution works best for businesses that have already established an entity in a particular country. Alternatively, we can assist with setting up a local entity. Or, perhaps, you'll find our Global Employer of Record (EOR) service to be more appropriate for your business' expansion and mobility needs.

Payroll implementation is a pivotal process that involves the review and transfer of data, and establishing new procedures while ensuring compliance with local tax and statutory laws.

Each country is different, as are the requirements of our clients in terms of the size of the payrolls we onboard. So, it can take from as little as one month from contract completion for a smaller payroll across fewer jurisdictions, and up to six months for larger payrolls across more complex regions.

These time frames allow us to carry out a high-level examination of your current setup and securely transfer your employee data to a new system. This ensures that your business and workers are shielded from the ever-changing regulatory global landscape, across any countries that we offer our services in.

Our deep dive into your specific requirements also allows for the necessary integration between your HR, Finance, and IT departments. And our systems are completed prior to the parallel running of payrolls and the eventual go-live processing run.

We prepare our global payroll solutions on a client-by-client basis, carrying out all required due-diligence while developing a compliant, process-driven solution.

Mauve Group has a range of solutions for paying both salary and taxes on behalf of our clients. Where it’s legal to do so, we'll carry out salary and tax remittances internationally – to credit by certain pay dates, for both employees and in-country tax authorities.

We also have solutions to remit salary and tax payments locally, where there is a requirement by law to have payments made within the borders of a particular country.

As part of our deep dive into your individual business requirements, we extensively investigate the ability to transfer and remit funds. In turn, we're well-placed to consult and advise on all available options, to make payments to your local workforce from a global perspective.

If you currently employ staff in multiple countries, then you’ll already be aware of the complexities and differences between statutory laws in countries across the world. The penalties for missteps can often be severe, ranging from hefty fines to criminal proceedings and even jail time.

To avoid falling foul of any local payroll laws and requirements, it’s vital to ensure 100% compliance. With a wealth of knowledge in global payroll, Mauve Group helps you to mitigate the risk of statutory failures – ensuring a compliant and process-driven solution that meets the needs of your global workforce.

We have been awarded ISO 27001 certification by the British Assessment Bureau.

This certification recognises that Mauve Group employs a spectrum of procedures and policies to ensure that all aspects of security information management are secure – including in the realms of client confidentiality, the correct and consistent management of data and information, and data encryption.

Companies use global payroll services to manage payroll across multiple jurisdictions efficiently and compliantly. Managing payroll in-house for an international workforce is not only time-consuming but also risky due to the ever-changing landscape of local tax laws, social security obligations, and labour regulations.

Global payroll services simplify this process by outsourcing payroll responsibilities to experts who understand the legal and tax implications in each country. These services reduce administrative burdens, eliminate the risk of compliance violations, and enable accurate payments in multiple currencies and languages.

By partnering with trusted payroll outsourcing companies, businesses can focus on growth and operations rather than getting bogged down in country-specific payroll challenges. This approach also improves employee satisfaction, as it ensures accurate, on-time payments and compliance with local employment standards.

Compliance is one of the most critical functions of any global payroll solution. Each country has its own set of employment laws, tax codes, social contributions, and reporting requirements. Failing to meet these obligations can result in fines, audits, and reputational damage.

Global payroll solutions are built with country-specific compliance rules embedded into the software. They automatically calculate taxes, withholdings, and contributions based on local legislation, and they update in real time when laws change. Many global payroll services also integrate with HR systems to ensure accurate classification of employees and contractors.

Moreover, payroll outsourcing companies often employ local experts or partner with legal advisors in each country to stay current on changes to employment law. This ensures businesses remain compliant, avoid legal penalties, and are fully prepared for audits or inspections in any region they operate in.

Choosing the right global payroll solution involves evaluating your company’s current and future expansion needs. Start by identifying countries you plan to hire in and assessing the local compliance complexity.

A good global payroll service will have proven expertise in those regions, including knowledge of tax laws, benefits regulations, and employment contracts.

Look for payroll outsourcing companies that offer:

• Multi-country coverage with local compliance support.
• Real-time tax updates and automated payroll calculations.
• Integration with your HR and accounting systems.
• Multi-currency and multi-language capabilities.
• Detailed reporting and centralised dashboards.
• Transparent pricing and strong customer support.

Scalability is also key. Your global payroll solution should be able to grow with you as you expand into new markets. By selecting a provider that offers end-to-end global payroll services, you ensure efficiency, compliance, and peace of mind across all regions.

Absolutely. In today’s remote-first work environment, global payroll solutions are essential for companies employing talent across multiple geographies. These services support hybrid and fully remote teams by providing flexible, location-specific payroll processing.

Whether employees are based in offices, at home, or in co-working spaces, global payroll services ensure they receive accurate pay, benefits, and tax handling aligned with their location’s legal requirements. The solutions can also differentiate between full-time employees, freelancers, and independent contractors – each of whom may have unique payroll and tax needs.

Payroll outsourcing companies that specialise in global operations often provide mobile-friendly portals, multi-language support, and automated workflows  – making it easier to manage and pay distributed teams effectively.