HR Services Administrator (12-month FTC - mat cover)

Location(s)

Kenya.

You must currently live in any of the countries above and have the legal right to work there.

As a global company with locations around the world, you can opt to work from home or choose a hybrid approach where we have an office.

Employment and contract type

Maternity cover: fixed-term contract for 12 months, full-time, mainly remote working.

Salary

2,269,574 to 2,408,843 KES per annum (grade 3).

Who is Mauve Group, and what do we do?

Mauve Group was established in 1996 with a simple office in Italy. Since then, we have expanded to become a leading, award-winning provider of Employer of Record (EOR) and global employment solutions – powered by our all-in-one workforce management platform.

We operate in 150+ countries across seven regions, supporting businesses and organisations across 70+ industries as they scale internationally and manage their global workforces.

Our mission is to reduce risk, maximise compliance, and enhance employee satisfaction throughout the global HR process.

But that’s not all. Mauve is a people-first community. We understand that our employees are diverse individuals with fulfilling lives beyond work. For those who join us, we offer a range of perks and benefits to support your personal growth and wellbeing – more on these later.

The main purpose of your role

We are looking for an experienced HR assistant to join our global Global People and Culture (HR Consultancy Services and internal HR) team to cover for maternity leave.

As an Administrator within HR Services at Mauve Group, your role is integral to supporting and coordinating both internal HR operations and the Global HR Consultancy team. You will contribute to a range of HR consultancy administrative processes and internal HR procedures, with a focus on consultancy engagement and coordination, as well as supporting the full employee lifecycle.

Due to the international nature of the role, you may occasionally be required to work outside normal working hours to support business needs across different time zones. Any such additional hours will be managed in line with company policy and applicable employment legislation.

The role may also require occasional travel and attendance at a local office, as reasonably required.

What will you be doing as the HR Services Administrator?

• Assisting in developing and implementing HR services consultancy processes, policies, procedures, and handbooks.
• Assisting with the review and updating of the Mauve Staff Handbook.
• Providing administrative support across the full employee and contractor lifecycle, including recruitment, onboarding and offboarding.
• Formatting job descriptions and adverts, coordinating interviews, and supporting screening activities.
• Supporting pre-employment checks including references, right-to-work, and remote working assessments.
• Maintaining accurate and confidential employee and consultant records, ensuring data integrity within HR systems (e.g. Sage HRIS).
• Managing HR and specialist inboxes and acting as a key point of contact for administrative queries.
• Preparing and formatting contracts, letters, templates, and general correspondence.
• Supporting compliance with HR policies, procedures, and contractor protocols.
• Maintaining employee records including occupational health, benefits, sickness, and probation tracking.
• Supporting learning and development administration, including internal initiatives such as Mauve Academy.
• Assisting with organisational updates such as organisational charts and internal documentation.
• Supporting performance management processes and tracking associated data.
• Providing administrative support for engagement and recognition initiatives.
• Processing consultant and contractor invoices, ensuring accuracy and alignment with agreed time schedules.
• Supporting HR projects through coordination, research, and presentation preparation.
• Assisting with internal communications and the distribution of key HR messages.
• Managing day-to-day administrative tasks including scheduling meetings and handling correspondence.
• Supporting invoicing, budget tracking, and general financial administration within HR.
• Accurately documenting HR activities and supporting regulatory information requirements.

Requirements

To thrive at your role, we expect you will have the following:

Qualifications

Essential:

• High school diploma, A / I Levels, Lykeio, KCSE, Baccalaureate, Leaving Certificate (LCA), National Vocational Qualification (NVQ) Level 3, or equivalent.

Desirable:

• Bachelor’s degree in any subject / CIPD level 3 or equivalent and a second language.

Knowledge and experience

• Minimum of three years of experience in HR/consultancy administration.
• Invoice administrative experience.
• Demonstrable experience of working with a range of HR systems and processes as well as with multiple stakeholders.
• Experience of working with Microsoft products.

Skills and personal attributes

• English - Excellent verbal and written communication skills.
• Strong organisational and multitasking abilities.
• Ability to handle sensitive information with discretion.
• Attention to detail.
• Proficient in using Microsoft products including power point.
• A positive, collaborative approach to work

Perks and benefits

• Generous annual leave, plus public holidays based on location.
• Extra annual leave for your birthday or an alternative celebration day.
• Access to an Employee Assistance Programme (EAP).
• Pension plan with contributions from Mauve Group (where applicable).
• Opportunities for professional growth via Mauve Academy – our learning portal.
• Annual training allowance for career development.
• Hybrid working environment, with home setup allowance (where applicable).
• Optical benefits (£155/€180 toward eye tests, glasses, and lenses).
• Exciting opportunities, including domestic/international travel, team meet-ups, and company-wide events.

Apply now

Please direct your cover letter to Chris Williams – Global People and Culture Director, explaining why you want to work at Mauve Group and how your experience, skills, and qualifications align with the role.

Send your cover letter and CV in English, with the job title - HR Services - Administrator - in the subject line, to recruitment@mauvegroup.com.

Good luck!

What’s next?

• Applications close on 1st May 2026 – first-round interviews are likely to be held from 4th May 2026.
• Second-round interviews are likely to be held from 11th May 2026.
• Due to the high volume of applications, we may not be able to respond to everyone. If you haven’t heard from us by 9th May 2026, please consider your application unsuccessful on this occasion.
• We reserve the right to close the job posting early if we receive a high number of applications.

Data and Privacy Policy

We will only use your personal information with your consent and in accordance with applicable laws. For details, please read our Privacy Policy.

In your cover letter, please indicate if you would like to be considered for future opportunities if not selected for this role. If you do not specify, we will delete your personal information to comply with European law.

Equality and diversity statement

Mauve Group operates in many parts of the world, each with unique cultural identities, and is committed to equality of opportunity and freedom from discrimination.

We accept, respect, and celebrate diverse backgrounds, perspectives, and experiences. By embracing these differences, we drive innovation and business growth.