How Teceze pays employees in Belgium with Mauve's Global Payroll

A global vision meets local challenges

UK-based managed IT services provider, Teceze, operates in 30 countries globally. Wishing to expand operations into new territories, Teceze needed to hire two full-time engineers in Belgium. However, without an in-country entity, the company was finding the hiring and management of employees in Belgium complex.

Teceze faced challenges when it came to compliantly navigating social security, insurance and benefits, and tax regulations, and required support to manage the payment of the two professionals in Belgium.

About Teceze: innovating IT services worldwide

Teceze offers a full-spectrum of IT services across all public and private sectors, helping businesses harness the power of emerging technologies while optimising its legacy IT.

Teceze operates its own data centre, and delivers on-site, private cloud, and hybrid services. Incorporated in 2012, Teceze is headquartered in the UK, and operates in no fewer than 30 countries worldwide.

Problems faced

Teceze wished to expand operations into Belgium. However without an in-country entity, Teceze faced difficulties relating to payroll and employee handling. The company wished to hire two full-time engineers but encountered challenges when it came to social security, insurance, benefits, and tax requirements. Employment and tax laws vary greatly between regions. So, it was clear Teceze required support with compliantly paying employees in-country.

Hiring managers at Teceze invested significant time in researching and communicating with local tax and payroll agents, which was proving to be a repetitive, time-consuming, and complicated process.

However, after speaking with Mauve Group, Teceze was satisfied that Mauve was the perfect partner to support its Belgian expansion. Mauve was able to offer compliance, legal, and payroll support.

[Teceze hiring managers] found it was quite complicated hiring and managing employees in Belgium, and handling social security, insurance and benefits, and taxes.

Local laws and regulations for hiring in Belgium were challenging, so there were concerns about operating compliantly.

A lot of time was being spent researching and communicating with local tax and payroll agents.

- Shajahan Amanulla, Global Account Manager for Teceze Ltd.

Partnering for success: finding the right solution

• Finding the solution:
  • Mauve’s Global Payroll service has helped Teceze compliantly pay staff in Belgium for the past three years. Our expert Global Payroll team continue to supply end-to-end employee handling support and manage payroll and tax obligations on Teceze’s behalf.

• Compliant salary remittance:
  • Mauve’s team of experts are equipped with in-depth knowledge of Belgian employment and tax laws, due to our long-established presence in Belgium. Our Global Payroll service provides timely and compliant salary remittance and tax management to Teceze’s workers in Belgium.

Saving time, reducing repetition of procedures such as having to contact multiple tax/payroll agents in the different companies, and having a quicker, easier way to communicate with employees, at an affordable cost, has been a great benefit.

- Shajahan Amanulla, Global Account Manager for Teceze Ltd.

Key takeaways

• Reduced the workload involved in navigating the complexities of hiring in a new country and dealing with multiple suppliers.
• 100% compliance with local employment laws and legislation ensured.
• Simplified and streamlined the process of hiring employees in Belgium.
• Timely and compliant salary remittance and continual support for Belgian workers.

Scaling with confidence: client testimonial

[Working with Mauve Group] is going very well so far. Mauve is providing a good service, and we have a good relationship with them.  If we have any concerns about external platforms, we send a support request to Mauve and they contact the relevant people and get things done with minimal delay, and their email turnaround is always fast.

We are now considering using Mauve to support us in other countries, in which we are registering for global projects, such as Spain, Italy, and the Philippines. We are interested in using both Employer of Record and their other services such as Global Visa & Immigration.

Working with one supplier handling our workforce abroad has been much easier [than engaging multiple suppliers], and, in the future, we look forward to scaling business with Mauve [helping us to] hire employees for other global projects, as well as supporting us to expand the business.

- Shajahan Amanulla, Global Account Manager for Teceze Ltd.