How global payroll outsourcing saves your business time and money

Save time and money and reduce risk by leaving your global payroll needs to Mauve’s experts. Contact us today to find out how we leverage 30 years’ experience to simplify your global expansion.

• Global payroll outsourcing saves time by centralising payments, automating compliance with local laws, and streamlining onboarding/offboarding through platforms like Mauve Insight.
• It reduces costs by eliminating the need for multiple vendors, minimising compliance risks and associated fines, and providing access to cost-optimising workforce data.
• It frees up internal teams from the time-consuming and high-risk burden of managing international payroll, allowing them to focus on core business activities during global expansion.

For business leaders looking to expand their operations overseas, efficiency and cost effectiveness are key. Global payroll solutions offer a comprehensive support system to keep costs down and reduce time investment, while ensuring the compliant remittance of worker salaries across multiple regions.

Global payroll providers take responsibility for paying your employees and keeping abreast of changes to local laws. They also provide a central system for employers and workers which allows access to all important payroll data and documents.

So, let’s take a closer look at global payroll and how it saves companies time and money when expanding overseas.

For more information on global payroll, read our Ultimate guide to Global Payroll.

What is global payroll?

Global payroll refers to the centralised processing of payroll, including calculations, payments, tax, and social security contributions, in various countries simultaneously.

It includes the management of worker salaries and tracking of hours and time off. It also ensures compliance with all local employment and tax regulations.

Payroll services comprise a market rapidly growing in popularity. In 2023, analysts valued this market at USD $98.5 billion and predict it will reach USD $133.69 billion by 2028.

You may be wondering, why are these services in such high demand? The answer is that they simplify and streamline what can be an incredibly complex, high-risk process. SMEs, NGOs, and educational institutions work within strict budgets and timeframes. Outsourcing to payroll experts allows them to ensure compliance, avoid the risk of human error, and leverage local expertise.

How do payroll providers save time?

Saving time is one of the main reasons businesses seek out the help of payroll services. Managing payroll across multiple countries requires in-depth and up-to-the-minute knowledge of complex employment and tax laws that vary greatly across regions. As a result, attempting to manage payroll in numerous countries in-house can be a serious time-drain.

Centralised processing

Global payroll providers process all of your worker payments across all locations in one centralised platform. Mauve Group’s platform, Mauve Insight, gives clients and workers access to payroll documents and data anytime, day or night.

It also allows clients to view all data relating to their global employees in one place. Centralised processing means employers no longer have to spend extensive periods of time navigating processes in different countries, dealing with different languages and time zones.

UK-based IT services provider, Teceze, pays its overseas workers using Mauve’s Global Payroll solution.

Shajahan Amanulla, Global Account Manager for Teceze Ltd, says:

Working with one supplier handling our workforce abroad has been much easier [than engaging multiple suppliers].

In the future, we look forward to scaling business with Mauve [helping us to] hire employees for other global projects, as well as supporting us to expand the business.

Read Teceze's full testimonial

Automated calculations and processes

Payroll services leverage technology to automate calculations and updates. This means that all taxes, deductions, benefits, and bonuses are automatically calculated in line with local laws. Any updates to the regional regulations are automatically applied to the system, without sinking hours of staff time into monitoring minute regulatory updates.

As well as faster, more accurate calculations, adding and removing employees from payroll is expediated as the system automatically applies and adheres to the local rules. This speeds up onboarding and offboarding processes.

International satellite operator Telesat pays its international employees via Mauve’s Global Payroll solution.

Monique de Medeiros, Senior Payroll Analyst for Telesat, says:

We set up our first payroll with Mauve Group during the global pandemic, which created added complexities, but the team was always available to provide support, which really firmed up our partnership.

Read Telestat's full testimonial

Avoid burnout

Relying on your teams, who have other responsibilities, to manage global payroll puts significant pressure on your workers. This can lead to burnout and the increased risk of human error – resulting in improper tax filings, late payments, and other instances of non-compliance which can lead to legal consequences, fines, operational disruption, and reputational damage.

In addition, operating globally is, in itself, a sizeable undertaking. You need all hands on deck to make it a success. Outsourcing your global payroll needs can free up your valuable staff’s time, allowing them to focus on other key elements of your expansion without worrying about complicated international payroll procedures.

Non-profit organisation, The Overseas Development Institute (ODI), uses Mauve’s Global Payroll solution to pay its international employees.

People Services Director, Chris Williams, said:

Mauve takes care of the international pay, compliance and employment legislation responsibilities in locations [where we don’t have an entity], helping to expand the inhouse capacity of our busy HR team.

Read the ODI's full testimonial

How do global payroll solutions save money?

Another key reason companies outsource their international payments is cost efficiency. It doesn’t take a great deal of imagination to conceive of just how costly managing the complexities of overseas payroll in multiple countries can be. From engaging multiple service providers to attempting to avoid costly compliance missteps, costs can quickly mount.

Centralised management

Global payroll providers consolidate cross-country payroll data on one platform. This reduces the need for separate teams and systems in each location.

You no longer need to spend money on different vendors, processes, and costly payroll software. Now, you can access everything you need in one place.

UK-based publisher, Intellect Books, use Mauve Group’s Employer of Record service, which pairs well with Global Payroll, and also uses Mauve Insight Platform for employee oversight.

Marketing Director, Holly Rose, says:

I don’t know how the process of working with Mauve could be any easier. I find the Mauve Insight Platform simple and easy to use

Read Intellect Book's full testimonial

Compliance risks avoided

As any business leader knows, non-compliance can land organisations in very hot water and is very costly. Failure to comply with tax and employment laws can result in heavy fines, legal trouble, and operational disruption. Outsourcing to a payroll provider means you avoid non-compliance risks and the associated costs. Having a go-to partner to support your organisation to navigate and avoid risks can be invaluable.

Photography, film, and content creation tool supplier, MAC Group Europe, pays its workers overseas using Mauve Group’s Global Payroll solution

A MAC Group representative says:

They have consistently delivered a top-class service in every regard, providing a solution that was not only easy to implement but also came with exceptional customer support.

Communication with Mauve has always been effective and professional, with the setup process completed both promptly and efficiently.

Read MAC Group Europe's full testimonial

Data-driven decision making

With centralised management comes greater access to key data, allowing for more accurate workforce cost analysis and forecasting. This data provides companies with clear visibility of labour costs in each of their countries and regions of operation; allowing them to leverage this data to optimise future hiring strategies.

Shajahan Amanulla, Global Account Manager for Teceze Ltd, says:

We are now considering using Mauve to support us in other countries, in which we are registering for global projects, such as Spain, Italy, and the Philippines.

We are interested in using both Employer of Record and their other services such as Global Visa & Immigration.

Read Teceze's full testimonial

Mauve’s clients save time and money using our Global Payroll solution

Mauve Group's Global Payroll team manages the process of paying your international workers, via a fully managed solution in over 150 countries.

Outsource your global payroll needs to our service and avoid the cost and time investment of setting up overseas.

With thirty years of experience, ISO 27001 certification from the British Assessment Bureau, solutions in over 150 countries, and an innovative centralised platform, Mauve Insight, we’re here to help you to quickly and compliantly pay your overseas staff. Contact us, today.